Track applications and deadlines

Open Applications from the sidebar. With nothing tracked yet, choose Add application; after that, use + Application beside the search box. Search for a school in Track a new application, then choose the programs you're applying to and the cycle you're Applying for.

stageready then imports each program's official deadlines and requirements and builds a starter task list, so the rest of the workspace fills in on its own.

• Already saved schools to a list? Choose Review applications on the empty Applications page, or Start applications from the list itself, to start several schools at once.
• Your first time here, an intro card explains each view. You can reopen this guide anytime from How it works at the top of the page (on a phone, the question-mark button beside the title).

The Applications view shows one card per school. The progress bar on each card follows that school's actual process, with up to four stages:

• University: the academic application, from not started to submitted.
• Prescreen: shown only when a tracked program asks for one.
• Audition: covers the program's audition, interview, or portfolio stage, and is left out when none is required.
• Outcome: the decision and your reply.

Under the bar, each card names the single most important next step for that school. Select it to jump straight to the task. If a card shows Select program, choose the program you're applying to so stageready can load the right dates.

The toolbar keeps a long list manageable:

• Open More filters (Application filters on a phone) to narrow the board by Overall progress (All, In Progress, Awaiting, or Outcomes), University application, Program, and Audition status. Once you have a rejection, Hide rejected appears there too.
• Sort by My Order, Progress, or Name (A-Z). With My Order, choose Reorder to drag schools into your own sequence.
• Switch from Cards to Table to see University App, Prescreen, Audition, their requirements, and Outcome side by side. Select any cell to open that part of the application.
• Search applications by school, location, program, or status.

Free plan: five applications stay active. Any beyond that remain visible but become View-only; Choose active lets you pick which five stay editable, and nothing is deleted.

Select a school to open its details. Overview gathers the Application Summary, your next tasks, the Requirements Checklist, and Application Notes. The University, Prescreen, Audition, and Outcome tabs appear only when that school uses them; each holds that stage's choices, status, and Key Dates. Details covers the program itself.

• A number on a tab means a school published a new or changed date there. Open the tab to review it.
• From the summary's menu, Edit programs and cycle adds or removes programs, and Delete application removes the school.
• Choose Open full screen for a full-page view of the same application.

Tasks turns every deadline into an action list, grouped into Needs setup, Overdue, Today, Next 7 days, then month by month, No date, and Done. Setup steps stay in Needs setup until they're handled. For example, when a school publishes more than one deadline, Choose Your Application Deadline waits there until you pick yours.

• Record progress right from a task: Mark submitted, Mark applied, or a decision such as Accepted, Waitlisted, or Rejected.
• Finish a task with Done, change it with Edit task, or Snooze it Until tomorrow, For 3 days, or For a week.
• Add your own reminders with + Task. Give them a due date and, if you like, make them repeat.
• Filter by status, school, or stage. Dismissed tasks stay at the bottom of the list, where Restore brings them back.

My Materials stores your pieces and files; Requirements lists what each school asks for and where you use them. Every requirement from every application sits in one list, and five views arrange it:

• Schools is a summary of what each school asks for, stage by stage. Details such as cut lengths and word counts are in Choose repertoire, Recording plan, and Essays, and in each requirement you open.
• Choose repertoire groups every song and monologue your schools ask for by what they need, such as a Pre-1970 Song or a Contemporary Monologue, and flags a piece that doesn't fit, like a song written after a school's cutoff. On a computer the pieces you keep in My Materials sit beside the list, and a piece's Fits button lets you place it with Use here on each open slot it suits.
• Essays lists every essay and short answer with its length; open one to read its prompts. An essay several schools share, like the Common App personal essay, appears once. When a school's essays depend on the application you send it, Choose a portal first at the top asks which one you're using and shows how many essays each would mean. Until you choose, an essay marked If Common App is counted as if you apply with the Common App. Your choice is the same portal you can star on the school's application.
• Recording plan groups recorded requirements by cut and framing, so one filming session can cover several schools.
• To do lists everything not completed, soonest deadline first.

Open Customize to choose your own Group by and Then by, or to narrow the list by requirement type, recorded or live, and status. On a phone, tap the line above the list that says how it's arranged, such as By school, then stage; in Choose repertoire that line switches between songs and monologues and between stages. Choose a song or monologue right on a row; you'll be asked which other schools that need the same requirement, or have an open slot the piece fits, should use it too, and Select all ticks every school that has nothing there yet, while Deselect all clears them; a school that already has a piece is replaced only if you tick it yourself. Optional items you opt out of move into a collapsed Opted out row at the bottom of their stage. Download saves the list as a spreadsheet or a printable page, and + Requirement (or Add requirement at the bottom of a school) adds something a school didn't list; on a phone both are under Actions. Sources, at the bottom of a school, lists the official pages its requirements come from.

For the library side, see Organize My Materials.

Timeline is your calendar for every application. My dates shows what you're actually doing: the audition date you planned for each program, the deadlines you chose, your own tasks, and your commitments, grouped into Today, Next 7 days, month by month, and Past dates. All dates adds every date the schools published.

• Switch between List, Month, and Auditions, a week-by-week grid of every program's audition dates. Open any date to act on it: Plan this date for an audition, then Register with the school once you've booked it, or Make this my deadline for a deadline.
• Programs that still need an audition date wait under Not planned yet.
• Use Add for an Audition date, a Deadline or other date, a Commitment such as a show you're in, or a Task. Auditions on a busy day get a warning.
• Filter by school, event type, or dates, and choose whether Tasks, Commitments, and hidden dates show.
• Open Calendar sync to connect Google Calendar or subscribe in Apple Calendar. Both get the same events; Your plan (Recommended) sends one event per program, and Every published date sends them all.